Privacy Policy

Last updated: 04/06/2025

1. Introduction

Welcome to PolicyPilot AI. We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.

2. Information We Collect

We may collect personal information such as:

  • Name
  • Work Email Address
  • Company Name

This information is collected when you voluntarily provide it to us, for example, when you request to download a generated policy.

We also collect non-personal information such as browser type, operating system, and website usage data through cookies and similar technologies to improve our service.

3. How We Use Your Information

We use the information we collect to:

  • Provide, operate, and maintain our services.
  • Generate and allow you to download safety policies.
  • Improve, personalize, and expand our services.
  • Understand and analyze how you use our services.
  • Communicate with you, including for customer service and promotional purposes (with your consent).
  • Comply with legal obligations.

4. Sharing Your Information

We do not sell, trade, or otherwise transfer your personally identifiable information to outside parties except as described in this policy. We may share information with trusted third-party service providers who assist us in operating our website, conducting our business, or serving our users, so long as those parties agree to keep this information confidential. We may also release information when its release is appropriate to comply with the law, enforce our site policies, or protect ours or others' rights, property, or safety.

5. Data Storage and Security

Your information is stored on secure servers. We implement a variety of security measures to maintain the safety of your personal information. However, no method of transmission over the Internet or method of electronic storage is 100% secure.

6. GDPR Compliance

If you are a resident of the European Economic Area (EEA), you have certain data protection rights. We aim to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Data. We will ask for your explicit consent before collecting personal data for specific purposes, such as downloading documents or subscribing to newsletters.

7. Your Data Protection Rights

Depending on your location, you may have the following rights regarding your personal data:

  • The right to access – You have the right to request copies of your personal data.
  • The right to rectification – You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
  • The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
  • The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
  • The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
  • The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us.

8. Cookies

Our website may use "cookies" to enhance User experience. User's web browser places cookies on their hard drive for record-keeping purposes and sometimes to track information about them. Users may choose to set their web browser to refuse cookies, or to alert you when cookies are being sent. If they do so, note that some parts of the Site may not function properly.

9. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us at: [Your Contact Email or Link to Contact Form]